Constitutions

CUB Constitution | Homecoming Constitution

CUB Constitution

Articles

Article I: Name

  • The name of this organization shall be the College Union Board, hereafter referred to as CUB.

Article II: Purpose

  • Section 1: To serve as the primary programming unit of Marietta College which plans, provides and assists in the planning of social, cultural, recreational and educational activities which are sensitive to the needs of the entire campus, with an emphasis on the student body.
  • Section 2: To provide opportunities for students to develop their leadership skills through involvement in CUB.
  • Section 3: To serve in an advisory capacity to the Student Activities staff concerning campus programming.

Article III: Membership

  • Section 1: Membership within CUB shall be open to all undergraduate students of Marietta College.
  • Section 2: Membership in CUB shall be composed of four functioning bodies. They are the Executive Board, the chairpersons, individual committees and advisors
  • Section 3: Membership in the CUB Board shall be composed of the Executive Board and the chairpersons.
  • Section 4: Members shall be full time students carrying a minimum 2.25 cumulative grade point average and who are in good judicial standing.

Article IV: Executive Board

  • Section 1: The Executive Board
    1. Shall consist of the President, Vice President and Treasurer
  • Section 2: The Responsibilities of the Executive Board
    1. Shall call special meetings as deemed necessary. A minimum of twenty-four hours written notice shall be given of meeting time and place.
    2. Shall grant leave of absence and accept resignations of committee chairpersons.
    3. Shall approve or disapprove the recommended administrative budget and committee budgets before the start of the programming year.
    4. Shall be fiscally responsible to CUB.
    5. Shall select and orient delegates to attend regional and national conferences, with final approval given by the CUB Advisor(s).
    6. Shall evaluate issues, make recommendations and serve in an advisory capacity to CUB
    7. Shall approve or deny any CUB events and activities
    8. Shall oversee selection to fill vacant positions on CUB
    9. Shall oversee the chairpersons/committees and take control of a committee if deemed necessary.
  • Section 3: The term of office shall consist of a transition period immediately following selection to office and both fall and spring semesters of the upcoming academic year.
  • Section 4: The Executive Board Duties and Authorities
    1. Executive Board Members:
      1. Shall check mailboxes/voicemail/email as deemed necessary, but at least once per week, both fall and spring semesters.
      2. Shall be ex-officio member of all CUB committees
      3. Shall be responsible for the establishment, implementation and review of goals and objectives for CUB.
      4. Shall establish, implement and review goals for individual offices.
      5. Shall meet weekly with the Executive Board Advisor
      6. In the event there is a resignation or removal of an Executive Board member, the remaining Executive Board Members will fill in the vacant position until the position is filled.
    2. President
      1. Shall preside over all CUB Board and Executive Board meetings.
      2. Shall be responsible for the leadership development and officer's training of the CUB Board.
      3. Shall be the official spokesperson and representative for CUB to the Marietta College community.
      4. Shall have the responsibility for CUB decisions only in the event that the CUB Board and Executive Board cannot convene, and after consultation with advisor(s).
      5. Shall administer all affairs of CUB consistent with the CUB constitution
      6. Shall call for a task force to meet to evaluate an issue or concern.
      7. Shall serve on Student Senate.
      8. Shall oversee the marketing of CUB.
    3. Vice-President
      1. hall assume the position of acting president in the absence of the president and assume the presidential duties and authorities until the President resumes his/her duties, or a new President is selected.
      2. hall coordinate any task force called to meet by the President.
      3. hall coordinate all aspects of the Executive Board and CUB Board selection processes, including applications and schedules.
      4. hall coordinate the CUB recognition banquet.
      5. hall oversee the updating and management of the CUB website.
      6. hall be responsible for all entries made into the CUB scrapbook.
      7. hall keep an ongoing CUB alumni file with the Office of Student Life.
      8. hall oversee the recruitment and retention of CUB
      9. hall attend and keep up to date records of the minutes for all CUB Board and Executive Board meetings. The minutes shall be disseminated via email and stored in the CUB computer.
      10. Shall keep an up to date record of attendance at all Executive Board and CUB Board meetings.
      11. Shall be responsible for all correspondence within CUB.
      12. Shall coordinate the CUB master calendar with the College Master calendar.
      13. Shall be responsible for the collection of all program evaluations.
      14. Shall coordinate all CUB scheduling needs in Andrews Hall.
      15. Shall produce the monthly CUB Event Calendar
      16. Shall be responsible for the ordering of inventory of CUB office supplies.
      17. Shall create and distribute a contact sheet.
      18. Shall maintain an office activity report.
      19. Shall coordinate interest assessment programs at least once a year.
    4. Treasurer
      1. Shall assume the position of the acting President in the absence of the two other Executive Board members.
      2. Shall handle and keep up to date records of all CUB financial activities, policies and procedures, as well as report the financial status of CUB at all CUB Board and Executive Board meetings.
      3. Shall coordinate committee and administrative fund allocation requests.
      4. Shall distribute a monthly report to committee chairpersons and keep them up to date on the financial status of their committee.
      5. Shall coordinate all budget requests.

Article V: CUB Board

  • Section 1: CUB Board shall consist of Executive Board and committee chairpersons.
  • Section 2: Responsibilities of the CUB Board members
    1. Shall comply with the CUB constitution and by-laws.
    2. Shall hold only one position on the CUB Board at one time.
  • Section 3: The term of office shall consist of a transition period immediately following selection to office and both fall and spring semesters of the upcoming academic year.
  • Section 4: Meetings
    1. Shall meet weekly unless otherwise determined by Executive Board.
    2. Shall be open to anyone at anytime, with the exception of selection meetings.
    3. No official business shall be transacted without the presence of a quorum, which shall consist of two-thirds of the voting membership of the CUB Board.
      1. Voting membership consists of CUB Board members.
      2. Ties votes shall be broken by the President of CUB.

Article VI: Selection Process

  • Section 1: Executive Board members and Chairpersons shall be selected by the CUB Executive Board and Advisor(s).
  • Section 2: Application deadlines for positions on CUB shall be determined by the current Executive Board. Selections shall be conducted by the end of the spring semester.
  • Section 3: Executive Board/Chairperson Candidates
    1. All candidates shall be interviewed by the selection committee.
    2. Candidates shall be selected by a simple majority vote of the selection committee members.
    3. In the event that no single candidate is selected for a position, the position will be reopened
    4. All candidates must be in good academic and judicial standing at the time of selection and throughout their term.
  • Section 4: Vacancies on the CUB Board
    1. Committee chairperson positions shall be filled, or left vacant as determined by the Executive Board, upon approval of the CUB Board. If the appointment is not approved a selection process will begin.
    2. Executive Board positions shall be filled through the appointment by current Executive Board members and CUB Advisor(s) If the appointment is not approved a selection process will begin.
  • Section 5: Qualifications of CUB Board Members
    1. Members shall have a 2.25 cumulative grade point average at the time of selection, be in good judicial standing throughout their term, as well as maintain full time status as determined by the College.
      1. Members shall be registered as full-time students at the time of selection. Should an individual drop below full-time status during their tenure, they must notify their CUB advisor immediately.
      2. Should an individual drop below a 2.25 during their tenure they will be subject to disciplinary action.
      3. Members must maintain good judicial standing as determined by Marietta College. Not doing so will result in disciplinary action, as outlined in Article XII.
      4. Should a member be placed on co-curricular probation, they will be asked immediately to resign their position.
  • Section 6: Dates of Selection
    1. Specific dates shall be determined by the current Executive Board.
    2. Committee chairpersons and Executive Board members' selection shall be conducted during the same period of time.

Article VII: Duties and Authorities of Committee Chairpersons

  • Section 1: Committee Chairpersons
    1. Shall facilitate the committee's programming efforts.
    2. Shall establish and maintain a committee. Monthly communication between committee chairperson and committee is mandatory.
    3. Shall submit a list of committee members to the Vice-President.
    4. Shall be accountable to the Executive Board.
    5. Shall attend all CUB Board meetings and give a committee report.
    6. Shall prepare the committee's budget request in conjunction with the Treasurer.
    7. Shall complete a program evaluation for each committee activity/program within one week of the date of the activity and send it to the Vice-President and advisor(s).
    8. Shall be responsible for the financial status of their committee.
    9. Shall meet weekly with the committee advisor.
    10. Shall be responsible for the establishment of committee goals to be submitted to the Executive Board. Shall also implement and review committee goals throughout the year.
    11. Shall give 24 hours notification to Vice-President in the event you cannot attend a meeting and/or event unless an emergency situation makes you unable to do so.

Article VIII: Committee Members

  • Section 1: Shall approve or disapprove the activities or programs of the committee by the majority vote.
  • Section 2: Shall actively participate in all phases of committee activities and programs.

Article IX: Permanent Committees

  • Section 1: The following shall be committees of CUB: Cinema, Comedy, Excursions, Family Entertainment, Campus Traditions, Tournament, Special Events and Publicity.
  • Section 2: Committees shall initiate and implement the activities and programs pertinent to their area of responsibility.
    1. A. Cinema: Responsible for planning a wide variety of film and video entertainment for the entire campus. The series should include a diverse selection, which appeals to many individual tastes.
    2. B. Comedy: Responsible for planning and implementing an interesting and entertaining comedy series for the entire campus. The series should contain a variety of comedians that would appeal to different individuals.
    3. C. Excursions: Responsible for the planning and implementation of a variety of short trips and campus recreation. Possible trips could include, but are not limited to: malls, sporting events, amusement parks, etc…
    4. D. Family Entertainment: Responsible for the planning of a variety of entertainment for Marietta College's Family Weekend in the fall semester and Little Sibs Weekend in the spring semester. Each event shall have a schedule of events for the weekend Past events included: family/sibling contests, a movie, carnival, novelty entertainers and/or musicians. Family Entertainment may also work to develop other theme weekends throughout the school year.
    5. E. Campus Traditions: Responsible for the planning and implementation of Marietta College's two annual programs, Homecoming and Doo-Dah Day. Special Events may also work to develop other special events and theme weekends throughout the school year.
    6. F. Publicity: Responsible for the creation and design of CUB advertising media. Shall be responsible for the construction of the Toilet Paper, table tents, posters, banners, campus bulletin boards and liason to the campus newspaper.
    7. G. Special Events: Responsible for providing alternative programming. Possible ideas include, but are not limited to: Monday Night Football, gameshows, television show theme parties, novelty performers, etc…
    8. H. Musical Entertaiment: Responsible for the planning and implementation of musical entertainment on campus. Possible ideas include, but are not limited to: Live Music, dances, karaoke, DJ's, foam parties, etc…
    9. I. Tournament: Responsible for the planning and execution of tournament programming on campus. Possible programs include, but are not limited to: cards, darts, pool, videogames, etc.

Article X: Temporary Committee (Welcome Back Bash)

  • Section 1: The Welcome Back Bash is an annual event which serves to welcome students back to campus in the fall semester. Club MC is a permanent part of the Welcome Back Bash. Other possible events include, but are not limited to: Volleyball Tournaments, DJ's, Prizes, Food, Bands, Foam Parties, etc…
  • Section 2: The planning committee shall be composed of newly elected board members preceding their upcoming term.
  • Section 3: A committee leader shall be appointed who is readily accessible to the area in order to handle issues that may arise during the planning process.

Article XI: Task Force

  • Section 1: Shall be called to meet by the President
  • Section 2: Shall meet for the purpose of studying an issue or concern.
  • Section 3: Shall be composed of individuals, appointed by the Executive Board, who would contribute greatest to the issue and/or concern to be addressed.
  • Section 4: Shall be coordinated by the Vice President
  • Section 5: The task force chairperson shall be selected by a simple majority vote of the task force.
  • Section 6: Shall make a report on its findings and make a recommendation as deemed necessary by the CUB Board.

Article XII: Advisor(s)

  • Section 1: Executive Board and each committee shall have an advisor as determined by the Office of Student Life.
  • Section 2: The advisor shall meet weekly with the CUB Board member whom they advise.
    1. A. Shall monitor the academic progress of said member.
    2. B. Shall alert the member of mid-term grade concerns.
  • Section 3: The advisor shall attend the meeting of the committee they advise, as deemed necessary.
    1. A. The Executive Board advisor shall attend Executive Board and task force meetings, as deemed necessary.
    2. B. The advisor(s) shall be present at all selection committee meetings.
    3. C. If the advisor cannot attend a committee or CUB Board meeting, a designate may attend.
    4. D. Professional staff advisors shall serve as fiscal agents for the committees.

Article XIII: Discipline and Expulsion

  • Section 1: CUB Board members who are not fulfilling their duties will be subject to disciplinary action taken by the Executive Board.
    1. A written warning from the Executive Board will be given to the offending CUB Board member.
    2. If after two weeks should the undesirable behavior and/or actions continue, the CUB Board member will be asked to appear before the Executive Board and advisor(s).
    3. This meeting could result in any of the following: a second warning, probation, temporary suspension, or expulsion.
    4. Probation
      1. Probation is a system, which alerts the officers of a problem and is a means in which officers are provided assistance in their duties and obligations.
      2. robation shall last one month, unless otherwise specified by the Executive Board.
      3. The chairperson will be evaluated after a two-week period by the Executive Board, with the option of asking the chairperson to step down or bringing the matter to the CUB Board.
      4. Based upon the severity of the offense, certain steps in the disciplinary process may be bypassed, at the discretion of the Executive Board.
    5. Should the disciplinary matter of a CUB Board member be taken to the CUB Board, a motion will be made by the President, or his/her designate, for removal of the person in question.
      1. The individual in question will be asked to speak on his/her behalf of the situation in question. The individual will then be asked to leave the room.
      2. The matter will be discussed further in absence of the CUB Board member.
      3. A simple majority vote will be taken to determine if the individual in question shall be removed from the Board.
    6. Appeal of the Executive Board's decision shall be made in writing to the advisor of CUB within 72 hours of the initial hearing.
  • Section 2: Disciplinary action may be taken against any CUB Board member based upon the following, or special circumstances as determined by the Executive Board.
    1. A chairperson missing one of his/her sponsored event without prior approval from the Executive Board.
    2. Missing the required number of meetings and events as determined by the Executive Board and stated during CUB Training.
    3. Lack of adherence to the CUB constitution and by-laws
    4. Violation of the Student Code of Conduct
    5. Misuse and/or abuse of funds
    6. Theft and/or misuse of CUB property
    7. Being under the influence of drugs and/or alcohol during a CUB event, program or meeting in which you are responsible for any aspect of the event.
    8. Falling below a 2.25 cumulative grade point average during their term of office.
    9. Other actions as deemed inappropriate by the Executive Board

Article XIV: Finances

  • Section 1: Funds shall be secured from Student Senate, Student Activities or generated income.
  • Section 2: The Executive Board shall be fiscally responsible for CUB.
    1. The Executive Board shall approve or disapprove the recommended Executive Board and committee budgets for financial allocation by Student Senate.
  • Section 3: All CUB funds shall be maintained in the College Union Board account of Student Senate.
    1. All income generated by CUB shall be deposited into the respective CUB account in the Business Office of Marietta College.

Article XV: Policies and Procedures

  • Section 1: The Executive Board shall recommend policies and procedures for CUB.
    1. Policies and procedures shall be approved or rescinded by a two-thirds vote of the CUB Board.
  • Section 2: All policies and procedures must be in accordance with this constitution and the regulations of Marietta College.

Article XVI: Constitutional Amendments

  • Section 1: Proposing constitutional amendments
    1. Proposed amendments shall be submitted in writing and read to the CUB Board after being submitted to the Executive Board.
  • Section 2: Amendments to this constitution shall be approved by a two-thirds vote of the CUB Board.
  • Section 3: Approved amendments shall become effective upon approval by the CUB Board.

Article XVII: Constitutional Ratification

  • Section 1: Proposed constitution shall be submitted in writing to the CUB Board one week Prior to being voted on by the CUB Board.
  • Section 2: Proposed constitution shall be approved by a two-thirds vote of the CUB Board.
  • Section 3: Approved constitution becomes effective upon approval by the Student Senate.