Bylaws

click to expandArticle I. Student Senate
  1. Membership
    1. As specified in Article IV, Section 1, C.1 of the Constitution of the Student Body, included in the Student Senate are a number of student senators. These shall be apportioned in the following manner:
      1. Each of the following organizations will receive one representative: AXD, ATO, LCA, CO, DTD, DU, EK, A&H, Honors
      2. Three senators per class will be elected in the spring for the following year (class standing will depend on date of matriculation into MC) except for the Freshmen class, which will be elected in the fall.
    2. In addition, there will be four set commissioners that will be appointed by the officers and be ratified by a 2/3 vote of Student Senate. These commissioners will be International Affairs, Minority Affairs, Gay Lesbian Bisexual Transgender Affairs, and Commuter Affairs. These commissioners will be appointed no later than the first week in October.
    3. If a position is not filled through the election process (see Article IV) in the fall, the seat will be closed for the remainder of that academic semester and reopened in January.
    4. Hall councils shall send one representative to sit on campus concerns committee.
  2. Meetings
    1. Quorum must be present in order for the Student Senate to hold a meeting. Quorum is 2/3 of the voting members.
    2. All meetings will follow Parliamentary Procedure according to Robert's Rules of Order. A non-voting Parliamentarian will be appointed by the Student Senate executive officers and ratified by a 2/3 vote of the Student Senate.
  3. Senator Responsibilities
    1. Student Senate Meetings
      1. a. At the first meeting of each Senators term they must pick one of four committees to sit on. These committees shall be Housing/Campus Concerns, Constitution and Bylaws, Senior Week, and Communication. The order of picking shall be at the discretion of the officers. Each officer will pick a committee to be the chair of and will be responsible for keeping track of attendance at each of these meetings.
      2. b. Full Student Senate meetings will occur every other week, and the committees will meet on the off weeks. All committee meetings shall take place at the same time as the full Senate meeting. Attendance will count at every meeting of committee and full Senate. It will be the responsibility of the Secretary to notify Student Senators of which meeting is occurring every week.
    2. The Student Senate Representative shall:
      1. Be responsible for attending all meetings and, when unable, send an alternate;
      2. Actively participate in Senate meetings, bringing forth constituents' concerns and needs;
      3. Relay messages each week to constituents concerning Student Senate decisions and questions by posting at least one copy of the minutes in a visible area;
      4. Facilitate hall councils, meetings, or other informational gatherings each week;
      5. Actively participate on at least one committee per year;
      6. Speak on the perspective of constituents;
      7. Keep an open-mind during the decision-making process;
      8. Listen to other Senators, realizing that the perspectives they bring forth may not be their own, but rather those of their constituents; and
      9. Remember that the role of a Senator is to make a positive difference on this campus.
    3. The Student Senate Commissioner shall:
      1. Assist the Student Senate executive officers with the organization of members to sit on the commission;
      2. Arrange meetings with commissions to discuss matters of campus policy, policy implementation, and policy change which affect the given group;
      3. Be responsible for the communication with their commissions;
      4. Give monthly reports to Senate and, if appropriate, present proposals outlining the commission's recommendations for policy changes.
    4. Attendance
      1. Each member is expected to have no more than two unexcused absences within a given semester.
      2. Each member is expected to be present for the duration of the meeting, up to two hours. Leaving prior to that time without an alternate will count as an unexcused absence. If the member is more than 10 minutes late, an alternate must be present.
      3. If a member is absent, the responsibility rests on that member to send an alternate in his or her place. If an alternate fails to attend the meeting, an unexcused absence will be levied against the elected member.
      4. If there are more than two unexcused absences in a given semester, the appropriate sanctions will be levied.
      5. These sanctions are to the discretion of Senate and may range from a warning, to loss of membership. (In this case a new representative will be elected or appointed).
  4. Student Senate Task Force
    1. Senate task forces shall be responsible for handling the preliminary work of routine investigation on matters of concern to the whole student body.
    2. Each task force will report regularly to Senate while the College is in session, or when deemed necessary by Senate.
click to expandArticle II. Senate Judicial Board
  1. The Senate Judicial Board shall hold an organizational meeting within two weeks after its appointment.
  2. The following procedures shall be followed in cases involving interpretation of the Student Body Constitution:
    1. Any student may make a request to the Senate Judicial Board, in writing, for an interpretation of the Constitution.
    2. The board shall review the request and within two weeks deliver its opinion in writing to the student who made the request and report its conclusion to Senate.
    3. The student requesting interpretation shall remain anonymous in the board's report to Senate.
  3. The Senate Judicial Board shall conduct all elections for the Student Senate, shall establish official procedures for the elections within the guidelines established by these Bylaws, and shall rule on election disputes.
    1. Any member of the senate Judicial Board who decides to run for position on Student Senate (on the ballot or as a write-in candidate) must first resign from his or her position.
    2. If a member of the Board does not campaign, but is elected by a write-in vote, the member must either resign from his or her position on the Board or decline to accept his or her elected position before the results are announced to the student body.
  4. The internal operational procedures of the Senate Judicial Board shall be left to the discretion of the board.
click to expandArticle III. Appropriations Committee
  1. Membership and Duties
    1. The Appropriations Committee shall be composed of members of the student body who, once appointed by the treasurer, are then ratified by Senate.
    2. Members shall be appointed by the fifth academic week of the fall semester and shall serve a term of one year.
    3. The Appropriations Committee shall advise the treasurer on the annual budget of the Student Senate, make recommendations to the Student Senate concerning non-annual allocations, and advise the treasurer on financial matters including guidelines for the appropriation of funds.
    4. The procedure for the dismissal of a member of the appropriations committee shall be as follows:
      1. A recommendation by the Treasurer, in writing, to Senate or
      2. A recommendation by a member of the student body, in writing, to Senate.
      3. Dismissal must be approved by 2/3 of the voting members of Student Senate.
click to expandArticle IV. Appropriations Procedures
  1. Appropriations meeting shall be held twice per month.
  2. Only organizations who submit applications to the appropriations committee will be considered for funding.
  3. The Treasurer shall divide the budget into quarters after the line items have been taken out, so long as not more than 65% of the total budget is allocated within the first semester.
  4. If an organization does not spend their allocation by the end of the semester, they must refund the money back to the general fund; however, an organization can come back to re-apply in the second semester.
click to expandArticle V. Elections
  1. The election of Student Senate officers shall take place during the first week in April.
  2. The election of student senators shall take place no later than the fourth week of September.
  3. The Senate Judicial Board shall be responsible for establishing procedures and committees appropriate for conducting all elections with the following restrictions:
    1. Candidate packets
      1. Candidate packets, requiring the appropriate number of signatures, shall be made available two weeks before elections are held.
      2. A complete list of the official regulations for the elections shall be attached to each candidate packet.
      3. Candidate packets must be turned in by 5:00 p.m. two weeks before elections are to be held. If elections begin Monday, packets shall be turned in by 5:00 p.m. Thursday.
      4. Write-ins will be accepted.
    2. Voting shall be carried out over a period of two consecutive days.
    3. There shall be a single, locked ballot box, which may not be opened until all voting has been completed.
    4. At least one member of the Student Senate (or student appointed by Senate) who is not running in the election must be present at the polls while the voting takes place.
      1. A Student Senate Judicial Board member is encouraged to be present at the polls during elections, but is not required.
      2. The student(s) receiving the most votes shall be the senator(s).
      3. One member of Student Senate or an advisor shall be present at the counting.
    5. Campaign Advertisements
      1. Candidates may begin advertising only after their candidate application has been turned in.
      2. Any student not turning in a candidate application but wishing to run as a write in may begin advertising only after the deadline for completing the packets.
    6. The Senate Judicial Board shall be responsible for counting the ballots and notifying the candidates of the results.
    7. The ballots must be retained for a period of two weeks after the elections.
    8. All campaign disputes will be considered by the Senate Judicial Board.
click to expandArticle VI. Honors and Awards
  1. William Bay Irvine Award
    1. The William Bay Irvine Award shall be granted annually to the outstanding member of the graduating class on the basis of degree and extent of involvement in campus activities. The award shall be announced and awarded at Convocation.
    2. Criteria for Selection
      1. The degree and extent of involvement in student participating activities. This should be spread over three or four years. Examples of participating activities are as follows: all aspects of student government, staff work on the various publications, radio, studio drama, debate, sports, fraternity or sorority activities, etc.
      2. Student must have a minimum of 2.5 cumulative grade point average.
      3. The student, to be eligible for this award, must have attended Marietta College for at least three years, including the senior year.
  2. Outstanding Faculty Award
    1. The Outstanding Faculty Award shall be granted annually to a faculty member on the basis of: involvement with students, enthusiastic presentation of course work, degree and extent of involvement in college activities, and fair and ethical teaching practices.
  3. Procedure for selection of the William Bay Irvine and Outstanding Faculty Awards
    1. The committee for selection of the faculty member to receive this award shall be composed of the Student Senate.
    2. The proceedings of the selection committee need not be formal, other than the vote, which must be conducted by secret ballot. A two-thirds vote is necessary for the granting of these awards.
    3. If any member of the committee is considered for this award, he or she shall excuse himself or herself from the committee.
click to expandArticle VII. Amendments to the Bylaws
  1. All amendments must be submitted in writing and may not be voted on for at least one week.
  2. Amendments to these Bylaws shall require approval by a two-thirds vote of the members of the Student Senate.