There is no actual form to propose changes to majors, minors, and programs; instead, the proposer should put together a document containing the information requested below, from the Marietta College Faculty Constitution, Appendix 2-3, and submit 2 double-sided copies and an electronic copy to the Records Office.
Proposals for new majors, minors, and other academic programs (or substantial revisions to these programs):
Faculty members should consider the following questions when proposing new or substantial changes to majors, minors, and other academic programs, as these important issues will be considered by the CC when reviewing the proposal.
Written proposals for new programs should include the following information:
- Overview and rationale for the new major, minor, or program
- Expected enrollments
- Anticipated impacts on other programs at the college
- Impact of staffing of courses (including general education requirements)
- Adequacy of library holdings and other campus resources (e.g. labs, information technology)
- Discuss how the new major, minor or program fits with the mission of the department and with the mission of the college
- Include an example of a degree audit sheet for the program showing requirements or changes
- Include a suggested outline (e.g., timetable) of how a student would take courses and progress toward completing the program
- Complete course proposal forms for each new course and faculty signatures
- Send 2 double-sided copies and an electronic copy to the Records Office.
- Please note: In some situations, CC may decide that full course proposals are not required in order to minimize the burden of paperwork that needs to accompany such extensive proposals. Approval in these special situations may be based upon meetings and discussions between the proposer(s) and the Chair of the Curriculum Committee.
Proposals for eliminating majors, minors, and other academic programs
Proposers should consider the following questions when proposing the elimination of majors, minors, and other academic programs, as these important issues will be considered by the CC when reviewing the proposal.
- Overview and rationale for elimination of the program
- The number of students currently enrolled in the program
- Anticipated impact on other programs, general education curriculum and the mission of the college
- Anticipated impact on current staff of the program
- Plan for allowing students currently in the program to finish
- Signature of the department chair or program director, as well as the signature of full time faculty members teaching in the program to be elminated. Faculty disagreeing with the proposal to eliminate the program should record their dissenting comments near their signature.
Procedure following Planning Committee Recommendations
The following procedures were determined by discussions of the Curriculum Committee and between the Committee’s Chair and the Provost. They follow the procedures for eliminating programs (Faculty Constitution Appendix 2-3) and are based on procedural precedents and the current practice of the Curriculum Committee.
- When the Planning Committee determines its recommendations, the President or Provost will meet individually with the Chair (and program director, if appropriate) of the department under review to convey and discuss the final recommendations for their department.
- The Provost will provide the Chair of the Curriculum Committee with a complete list of the Planning Committee’s proposal including the following items drawn from the requirements for proposing the elimination of a program: a list of actionable items with rationales (including any supporting data deemed pertinent); the number of students currently enrolled in the program; the anticipated impact on other programs, general education curriculum and the mission of the college; and the anticipated impact on the current staff of the program
- Impacted departments will be asked to provide their comments including any information they feel is necessary for the committee deliberations particularly as it pertains to the actions impact on the college’s curricula and their ability to carry out the mission of the college. If the impacted department concurs with a recommendation that calls for the removal of a program they will be asked to submit a plan for allowing students currently enrolled in the program to finish.
- Following its current practice, the committee may ask a representative from a department to meet with them in person in those instances where they deem it to be an additional aid in achieving clarity or expediency in their deliberations. Recognizing that responses may be complex in these extraordinary circumstances, the committee will also consider requests from departments for a representative to meet with the committee in person.
- Given the potential impact some decision may have on fall course schedules and registration, the committee in consultation with the Office of Academic Affairs will prioritize those recommendations that are deemed to have the greatest potential impact on the scheduling process.
- In those instances where the decision of the Curriculum Committee does not concur with a recommendation of the Planning Committee. The Committee Chair, Provost, and Chair of the Faculty Council will work to find a solution acceptable to both parties. Any compromise solution will return to Curriculum Committee for a final vote.
- Should the final decision of the Curriculum Committee result in the elimination of a program, the Provost will work with impacted departments to submit to the Curriculum Committee a plan for allowing students currently enrolled in the program to finish if they have not already done so.